NCASBO Executive Council Meeting

Koury Convention Center, Sheraton Four Seasons, Greensboro

Thursday, May 9, 2002

The NCASBO Executive Council Meeting was called to order at 10:00 a.m. on Thursday, May 9, 2002 with President Deborah Tilley presiding.

Attendance

Jenny Billings, NCASBO Executive Assistant                                Bill Bucher, Rowan-Salisbury Schools

Robert Ayers, McDowell County Schools                                      Aaron Beaulieu, Pitt County Schools

Dan Jones, Johnston County Schools                                             Karla Miller, Caldwell County Schools

Bob Troutman, Vance County Schools                                            Sharon Penny, Whiteville City Schools

Deborah Tilley, Elkin City Schools                                                   Joann Hartley, Sampson County Schools

Kay Fulp, Bladen County Schools                                                    Kathy Johnson, Montgomery County Schools

Robert Tart, Duplin County Schools                                                Sharon McHaffey, Alexander County Schools

Jan Pugh, Alleghany County Schools                                             David Lee, Durham Public Schools

Mary Jo Lindquist, Gaston County Schools                                   Lyn Hensley, Yancey County Schools

Jeff Hollamon, Moore County Schools                                            Katrina Miller, Ashe County Schools

Susie Merritt, Hyde County Schools                                                Marty Trotter, Randolph County Schools

Harold Blair, Asheboro City Schools                                               Rudi Connor, Kings Mountain City Schools

Pam Satterfield, Richmond County Schools

Approval of Agenda.  An agenda was presented by Deborah Tilley and approved.

Approval of Minutes.  Minutes were presented for the January 17, 2002, and the February 15, 2002 Executive Council meetings.  A motion by Bob Tart to approve the minutes was seconded by Bob Troutman.  The minutes were approved as presented.

Treasurer’s Report.  Sharon Penny presented the report through March 28, 2002, indicating the Association had a balance of $51,092.21.  The report was accepted upon a motion by JoAnn Hartley and a second by Pam Satterfield.

Items for Discussion 

North Carolina Lottery for Education Coalition

Gardner Payne of the North Carolina Lottery for Education Coalition was seeking an endorsement by NCASBO for the Coalition’s attempts to promote an Education Lottery.  There was a brief discussion.  The item died for lack of a motion.

State Insurance Meeting Update

An update was presented by JoAnn Hartley.  It was estimated that the property rates would increase 15% or more for units with a good loss history, while units with a bad loss history could expect increases of 30% or more.  There was an attempt to add a $5,000.00 per occurance deductible for wind, hail and storm damage which was voted down.  A terrorism clause has been added to the coverage in light of the events on September 11, 2002.

State Funds Freeze

State Funds Freeze drew a rather lively discussion.  There was more a sharing of anguish than any revelation of potential strategies.  The general mood was that the way the Governor enacted the emergency action was more an ambush to see what may happen instead of a more equitable allocation to each LEA on some per pupil basis.  As a general rule, Finance Officers agreed that there would be no State funds unexpended next year.  A motion was made to send a letter to the Governor from NCASBO expressing the organization’s disapproval of the way the emergency order was enacted.  The motion failed.

Reports of Committees

Chart of Accounts/Financial Reporting

The report was presented by Jenny Billings.  The Committee recommendations was sent to Regions in April.  Committee met May 6, 2002 at NC DPI’s request to go over recommendations.  Recommendation was to allow LEA’s have unlimited use of the fourth digit of the Purpose code.  Also recommended LEA’s have unlimited use of Program Report Codes 300 - 995..

Constitution and Bylaws

Lynn Hensley presented the report.  The Committee is to review International ASBO Bylaws with a possible recommendation for amendments by the Fall Conference.

2003 Conference

Pam Satterfield is to convene a meeting in May to finalize plans and make a recommendation in August.

Membership

Jeff Hollamon is to work with Jenny Billings to ge out an email as soon as possible to members to encourage membership in your LEA.  There is also a need to encourage members to pay their membership at the beginning of the Association’s fiscal year and not at the end.  There were many folks who did not know that when the members were paying their membership with their conference registration that they were actually a year behind in their dues.  There was a discussion about the need to increase dues and registration.  A question was raised about system memberships, followed by a discussion of the pros and cons of system versus individual memberships.  No final action was taken.

Website Editor - Email Communications

The Association is contracting to have a membership portal (profile) created.  We will have the ability to have a registration profile as well as a registration database.  The registration that we have been enjoying in the past has not really been an automated process.  It really was a series emails between the website and the staff development chairman.  Although the registrations appeared to be very high tech, it really was the result of hard work by the committee chairman.  This new portal will automate the process and allow us to have access to the database for other purposes.

Professional Development

There will be a 1 day class at the Fall Finance Conference.  There was discussions about whether or not we should charge for professional development courses.  Also discussed was a belief that maybe we should monitor the class attendance more carefully.  There was a feeling that possibly we may have folks taking advantage of the sign in. 

Region Reports

Region reports were presented by each of the 8 regions.  Most of the regions had met with the Chart of Accounts Committee to review recommendations.  Regions 7 and 8 had each had presentations on Wage and Hour regulations and the Fair Labor Standards Act.

Future Meeting Dates

Future meetings of the Executive Council were set for August 22, 2002 prior tot the NC DPI Finance Meeting.  A meeting is going to be scheduled in conjunction with the Fall Conference on October 16, 2002.  There will be a pre conference meeting on January 17, 2003.

Old Business

Copies of the February Conference are available for purchase.

Motion to adjourn was made by Bob Tart and seconded by Debbie.