NCASBO Executive Council Meeting

Koury Convention Center, Greensboro, NC

Thursday, January 30, 2005

The NCASBO Executive Council meeting was called to order at 1:00 p.m., Thursday, January 30, 2005, with President David Lee, presiding.

Attendance:

Jenny Billings - NCASBO, Iris Ginn - Lenoir County Schools, Pam Satterfield - Richmond County Schools, Kay Fulp - Rowan-Salisbury Schools, Jan Pugh - Alleghany County Schools, Robert Ayers - McDowell County Schools, Katrina Miller - Ashe County Schools, Paul LeSieur - NCDPI, Jeff Hollamon - Onslow County Schools, Robert Tart - Duplin County Schools, Shirley Bess - Union County Schools, Mary Jo Lindquist - Gaston County Schools, Kerry Crutchfield - Winston-Salem/Forsyth Schools, Mike Bundy - Cumberland County Schools, David Lee - Cleveland County Schools, Harvey Gay - Greene County Schools, Charlotte Sullivan - Polk County Schools, Mary Parker - Buncombe County Schools, Lyn Hensley - Yancey County Schools, Kathy Isenhour - Hickory City Schools.

Approval of Minutes.  Minutes of the October 25, 2004 meeting was approved.

Treasurer Report.  Jeff Hollamon gave the Treasurer's report and it was approved.

Committee Reports:

Affililations.  Kerry Crutchfield reported that NCASA and the principals and assistant principal's ortanization have mergee and now there is only one unified administrators voice, that being NCASA.  Kerry reported that NCASA is funded with only a few exceptions, by unit memberships.  NCASA has proposed our organization would be billed an additional $75 each for any members that are not covered by unit memberships.  There was some discussion on how this would impact our organization funds and the possibility of adding an additional fee to our conference registration to cover any member not covered by unit membership in NCASA.  After much discussion, a motion was made by Pam Satterfield and seconded by Jeff Hollamon to add an option on our website that would allow members to join NCASA if they are not covered by unit membership.  Motion carried.  Kerry also reminded our organization that we need to appoint 2 representatives each year to the NCASA Board of Directors.

Membership.  Jenny Billings reported that membership is going quite well, and that there has been some interest in out-of-state people who want to join so that they can have access to our job postings.  Motion by Mary Jo Lindquist, second by Iris Ginn, to allow ASBO and other state affiliates access to the website for a fee of $50 annually.  Motion was approved.

Conference.  Mary Jo Lindquist reported that there was outstanding staff development planned and that registration had been brisk.  Ron Clark will be the Keynote speaker at our luncheon.  Additional ticket sales for the luncheon have been poor and the council was asked to help promote this luncheon in all our units.

Professional Development.  Jenny Billings reported that so far only 1 class was filled beyond capacity, but that registration will continue until Thursday of next week.  Jenny asked us all to communicate to her what our Regional needs for Professional Development might be and she will try to arrange that training.

Chart of Accounts.  Kerry Crutchfield reported that the committee would meet soon with Philip Price at DPI and that more information would be forthcoming after that meeting.

By-Laws/Procedures.  Lyn Hensley reported that her committee has drawn up recommendations for Finance Officer Certification and they will meet with Philip Price in the near future to go over these recommendations with him and will report back at a later meeting the results.

Historian.  Katrina Miller passed out our yearly history for our information.  No other report at this time.

Website.  Jenny Billings reported that there has been some discussion about not restricting vacancy notices and news on our website.  Some discussion followed about advertising on the website, Jenny will gather more information and bring back to the next meeting.

Communications.  Jan Pugh reported that a newsletter would be coming out soon and that another would follow shortly after the conference.  We were all urged to contribute anything newsworthy to Jan for publication.

E-Procurement.  Jenny Billings reported that a new E-Procurement representative, Lois Poole, has been appointed, and that she has lots of experience.  She will be at our conference doing some staff development sessions.  Jenny is looking at the possibility of a link from our website to the E-Procurement website in the future.  Any E-Procurement issues that are of concern should be forwarded to Jenny and the committee will address these.

Regional Reports.  Various given.

Other Reports.  Paul LeSieur reported that DPI is once again reorganizing and that the transition is in progress.  Information should be available soon.

Old Business.  None.

New Business.  Jenny Billings reported that vendor registration for the conference is going slow and that only 43 had signed up as of this date.  Last yer we had 62, and our hope is 75.  She asked all the council members to contact any vendors that we might know and encourage them to sign up.

Mary Jo Lindquist reported that she attended the SASBO Leadership Summit and gave a brief report.  She also reported that we needed to appoint aq Director to SASBO effective 7/1/2005.

Jeff Hollamon reported that there were no findings in our audit for the organization.

Kerry Crutchfield stated the need for a training program for prospective finance officers.  It was suggested that a survey be developed and put on the website and that something be put in the conference packets as well.

Motion to adjourn by Robert Ayers, second by Kay Fulp.

Robert Ayers, Secretary