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BYLAWS OF THE NORTH CAROLINA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS
April 14, 1983 - Modified February 12, 2014
The North Carolina Association of School Business Officials organizes itself through these Bylaws to implement these beliefs.
ARTICLE I - ORGANIZATION
Section 1. Name.
The name of this Association shall be the North Carolina Association of School Business Officials.
Section 2. Emblem.
The Executive Council of the Association shall regulate the use of the Emblem.
Section 3. Affiliations.
The Executive Council of the Association shall have the authority to determine those professional associations with which the Association shall affiliate or disaffiliate.
Section 4 Fiscal Year.
The fiscal year of the Association shall begin on the first day of July and end on the last day of June in each year.
Section 5. Audits and Financial Reports.
A. The Treasurer shall render such financial reports as directed by the Executive Council.
B. The Executive Council shall arrange for an independent review of the financial records of the Association and provide a written report of the findings.
C. The Executive Council shall publish the annual financial statement summary for the membership.
ARTICLE II - PURPOSE
The purpose of this Association shall be limited to those activities consistent with the non-profit character of the Association within the meaning of Section 501 (c)(3) of the Internal Revenue Code by providing programs and services that promote the highest standards of school business management.
ARTICLE III - MEMBERSHIP
Section 1. Types.
The Executive Council shall have the authority to determine membership categories within two types of membership: A. Voting; and B. Nonvoting.
A. Voting membership shall contain three categories: (1) Active; (2) Life; and (3) Retired.
1. Active Member. Individuals meeting the following criteria are eligible for active membership:
a) An individual employed by a North Carolina education entity to perform school business functions in an administrative or supervisory capacity.
b) An individual employed as a North Carolina state school business official.
c) An individual employed as a professional business staff member of a) or b) above.
2. Life Member. An individual who pays a one-time payment of ten times the rate of active membership dues.
3. Retired Member. An individual who holds an active membership at the time of his/her retirement from the field of school business administration.
B. Nonvoting membership shall contain two categories: (1) Business Associate; and (2) Honorary.
1. Business Associate Member. Individuals meeting the following criteria are eligible for Business Associate membership:
An individual who is commercially interested in the field of school business management. A firm may purchase a Business Associate Membership with the company designating one employee to represent the firm.
2. Honorary Member. The Executive Council has the authority to confer Honorary memberships.
Section 2. Eligibility.
The Executive Council shall have the power to review and determine eligibility of all applicants for membership except that no individual may be denied membership on the basis of race, national origin, religion, or gender.
Section 3. Dues.
The dues for each membership category shall be set by the Executive Council. All dues shall be paid annually except Life Members who shall make a one time payment and Honorary Members who shall pay no dues.
Section 4. Discipline.
The Executive Council may revoke the membership of an individual member for a breach of ethics after providing the member with due process. No member shall be expelled except by a two-thirds vote of the Executive Council after a hearing at which the member whose expulsion is being considered was given an opportunity to be heard in his/her own defense.
ARTICLE IV - ADMINISTRATION
Section 1. Officers.
The officers of the Association are members of the Executive Council and shall be a President, President-Elect, Vice President, Secretary, and Treasurer. An eligible candidate is one who is a voting member and has actively served as a member of the Executive Council (including committee chairs) for at least two (2) years.
The President shall hold office for a period of one year. It shall be the duty of the President to preside or to arrange for presiding officers at all meetings and in consultation with the Executive Council to arrange for the annual meeting of the Association. The President shall appoint all committee chairmen and may appoint committee members. The President shall contract for services of an Executive Director.
The President shall be the presiding officer of the Executive Council and shall call all meetings of this Council. The President shall be a non-voting member of the Executive Council, except in the case of a tie vote. The President shall perform all other duties pertaining to the office.
The President-Elect shall hold office for the period of one year and shall become President the succeeding year. The President-Elect shall serve as Conference Coordinator.
C. Vice President
The Vice President shall hold office for the period of one year. The Vice President shall serve as Membership Chairman and conference Vendor Coordinator, as well as maintain the Executive Council’s Procedures Manual.
The Secretary shall hold office for the period of one year. The Secretary shall keep a complete and accurate record of the proceedings of all meetings of the Executive Council and the Association’s annual business meeting.
The Treasurer shall hold office for the period of two years. The Treasurer shall receive all money due the Association and deposit and invest such moneys, as well as make such expenditures as necessary to conduct the business of the Association. The Treasurer shall prepare financial statements and present them as required to the Executive Council and the Association.
Section 2. Executive Council.
In addition to the elected officers, the Executive Council shall be composed of two members from each of the eight geographic regions and two members from the Department of Public Instruction. The immediate Past President of NCASBO and the State Director of the Southeastern Association of School Business Officials (SASBO) shall be ex-officio, non-voting members of the Executive Council.
A. The Executive Council derives its authority from the members of the Association. It shall have the corporate responsibility of the Association.
B. The Executive Council shall be accountable to the members of the Association and shall have the following responsibilities:
1. Manage all affairs of the Association;
2. Review and take appropriate action on matters brought before the Executive Council by Association members or committee chairmen and, when deemed appropriate, items will be presented to the Association’s membership for information and/or vote at the annual conference;
3. Inform membership on current Association matters throughout the year;
4. Propose and adopt the annual budget of the Association;
5. Develop and annually maintain the Executive Council’s Procedures Manual;
6. Review and take appropriate action on the plans and budget for the annual conference of the Association;
7. Adopt and maintain a code of ethics and standards of conduct for the profession of school business officials;
8. Approve the appointment of the State Director of the Southeastern Association of School Business Officials (SASBO).
9. Determine the Association dues.
ARTICLE V - ELECTION OF OFFICERS
Section 1. The Executive Council shall assume responsibility for the election of all officers.
Section 2. Election of officers is to be held at the business session of the annual conference of the Association. All officers take office July 1 following the annual conference. The nominating committee, chaired by the immediate past-president, shall present one or more names in nomination for President-Elect, Vice President, Secretary, and Treasurer at the annual conference. Nominations for these offices may also be made from the floor by any active member. Election shall be by majority vote of members present.
Section 3. In case of vacancy in the office of Secretary or Treasurer, the Executive Council shall appoint a member meeting the requirements of the office to serve for the remainder of the term.
Section 4. In case of vacancy in the office of the President, the President-Elect shall immediately succeed to the office of the President and serve the remainder of the term.
Section 5. In case of vacancy in the office of the President-Elect or Vice President, the Executive Council shall provide for a special election.
ARTICLE VI - COMMITTEES
Section 1. The standing committees of the Association shall consist of: Bylaws Committee, Professional Development Committee, Nominating Committee, Membership Committee, Scholarship Committee, Conference Committee, Chart of Accounts/Financial Reporting Committee, Affiliations, Budget, and Historian. Ad hoc committees may be authorized by the President.
Section 2. The duties of the standing committees shall be determined by the Executive Council and ad hoc committees by the President, as outlined in the Executive Council’s Procedures Manual.
Section 3. Committee chairmen are an integral part of the Executive Council meetings. Each committee (standing and ad hoc) shall have one vote on Executive Council matters.
ARTICLE VII - MEETINGS
Section 1. Annual or called meetings of the Association shall be held at such time and place as shall be determined by the Executive Council after appropriate notice. At the annual conference, active members shall have the right and responsibility to:
A. Receive and act on amendments to the Bylaws.
B. Receive and act on the annual report of the Treasurer and the audit report.
C. Receive and act on matters brought before the membership from the Executive Council for their vote.
D. Receive and act on the minutes of the business session of the previous annual conference.
E. Perform other duties as may be required by the Association.
Section 2. The Executive Council shall meet at least quarterly at a date and location determined by the President.
Section 3. A majority of the voting members of the Executive Council shall constitute a quorum. For purposes of declaring a quorum only, the president may appoint any active members attending a given meeting as voting members for that particular meeting.
Section 4. The most recent published edition of Robert’s Rules of Order Revised shall govern in all official meetings of the Association.
ARTICLE VIII – EXECUTIVE COUNCIL’S PROCEDURES MANUAL
To supplement the Bylaws of the Association, there shall be a Procedures Manual developed and maintained containing additional rules, regulations, and procedures approved by the Executive Council, to be used in managing the affairs of the organization.
ARTICLE IX -- DISSOLUTION OR LIQUIDATION
No member, officer, or any private individual shall be entitled to share in the distribution of any of the assets of the Association on its dissolution or liquidation. In the event of such dissolution or liquidation, the assets of the Association, after payment of debts and obligations, shall be transferred to an organization with federal tax exemption for the charitable and educational uses and purposes similar to those of this Association. The organization shall be designated by the final Executive Council of the Association.